Privacy Statement

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  2. Privacy Statement

Biohistory Research Hall, Inc. (hereinafter referred to as the “JT Biohistory Research Hall”) will handle personal information provided by you as an individual (hereinafter referred to as the “Principal”) or collected through other means, with the highest standards of care, in compliance with not only this Privacy Statement but also the “Act on the Protection of Personal Information” and other related laws and codes.

1. When the JT Biohistory Research Hall requests personal information

The JT Biohistory Research Hall may, in the cases set forth below, request you to provide personal information to the extent necessary for the provision of its services. In such cases, the JT Biohistory Research Hall will never collect personal information by fraudulent or other unfair means:

  • When you make an inquiry about or a request for research, exhibitions, productions, events, services, etc., of the JT Biohistory Research Hall
  • When you visit the JT Biohistory Research Hall or participate in events, etc., of the JT Biohistory Research Hall
  • When you cooperate with questionnaires about research, exhibitions, productions, events, services, etc., of the JT Biohistory Research Hall
  • When you use the forms of inquiry/request on the website, etc., of the JT Biohistory Research Hall

2. Kind of personal information collected and retained

The JT Biohistory Research Hall will collect and retain the following items of personal information to the extent necessary for its business:

  • Principal’s name
  • Age
  • Gender
  • Postal code and address
  • Phone number
  • Email address
  • Affiliated organization and occupation
  • If you are an individually operating business client, information on transactional content and settlement of payment, and other necessary information on transactions

3. Purpose of use of personal information

To provide information to the Principal and improve productions, services, etc., the JT Biohistory Research Hall may use the collected personal information for the following purposes:

  • Confirming the identity of the Principal when you receive services of the JT Biohistory Research Hall, and delivering quarterly journals, information on events, and materials on services
  • Making adjustments to the number of participants in events
  • Distributing and delivering email magazines, notices, etc.
  • Making deliveries of books, products, etc., sold and confirming the receipt of payment for them
  • Notifying renewal procedures relating to services, etc., with a prescribed period
  • Conducting statistical and analytical activities
  • Making requests for questionnaire investigations
  • Conducting development and operation of research, new services, exhibitions, and productions

When the JT Biohistory Research Hall uses personal information for any purpose other than the purposes indicated above, the JT Biohistory Research Hall will clearly indicate or disclose to the Principal the purpose for which the JT Biohistory Research Hall intends to use such personal information in advance.

The JT Biohistory Research Hall will not use personal information of the Principal beyond the scope of the purposes indicated above, except when required by laws and regulations.


4. Provision and disclosure to third parties

The personal information provided will be made available to third parties other than the JT Biohistory Research Hall only in the form of statistical data, and no information that could allow the identification of an individual will be made available to third parties, except

  • When the Principal’s consent has been obtained as to the disclosure before the JT Biohistory Research Hall makes the disclosure
  • When the JT Biohistory Research Hall is requested to make the disclosure under laws and regulations or based on an order, etc., of an administrative agency or judicial organ
  • When the JT Biohistory Research Hall reasonably finds the disclosure as necessary in order to protect or defend the security, rights, or property of the Principal, the general public, or the JT Biohistory Research Hall
  • When the JT Biohistory Research Hall commissions to third-party businesses related to its research, productions, services, etc., provided, however, that said third parties shall use the personal information provided only for the commissioned businesses
  • When the JT Biohistory Research Hall commissions to third parties its marketing activities such as delivery of direct mails, email magazines, or any other information or notification and implementation of questionnaire investigations, provided, however, that said third parties shall use the personal information provided only for the commissioned businesses
  • When the JT Biohistory Research Hall makes the disclosure under laws and regulations

5. Modification, correction, and deletion of personal information

The JT Biohistory Research Hall will maintain and update personal information provided as accurately as possible. Upon the Principal’s request and after confirmation of the Principal’s identity, the JT Biohistory Research Hall will add, modify, correct, or delete the Principal’s personal information.

6. Strict control

The JT Biohistory Research Hall will take strict security measures for, and manage, the Principal’s personal information provided in order to prevent loss, inappropriate use, alteration, etc., of such Principal’s personal information.
The JT Biohistory Research Hall will, when commissioning all or part of its business to third parties, impose on said third parties confidentiality obligations and implement appropriate supervision of said third parties.

7. Procedure of requesting disclosure, correction, etc.

The JT Biohistory Research Hall will respond to your request for disclosure, correction, addition, or deletion of content; discontinuation of use; erasure; discontinuation of provision to third parties; and notification of the use purpose (hereinafter referred to as “disclosure, etc.”) of personal information in accordance with the following provisions:

(1) Method of requesting disclosure, etc.
Any request for disclosure, etc., must be made in writing. You are requested to make a request for disclosure, etc., to the contact address indicated below to receive a form of request.

(2) Others
The JT Biohistory Research Hall may refuse to accept a request for disclosure, etc., if it is made using any procedure other than that prescribed above. The JT Biohistory Research Hall may also refuse to accept a request for disclosure, etc., if there is any error in the content stated in the form of request or enclosed attachments.
There are cases wherein, although a request for disclosure, etc., is made, the JT Biohistory Research Hall cannot make the disclosure, etc., pursuant to the provisions of the Act on the Protection of Personal Information.

Note:
When you desire to cancel the registration of email magazines; suspend the delivery of quarterly journals; and change the delivery address due to change of residence, etc., and if you input necessary matters in the forms indicated below, we will undertake the procedure of suspension of delivery and change of delivery address.
Form of cancellation for registration of the email magazine
Form of cancellation for delivery of the quarterly journal “Biohistory” card
Form of change of address for delivery of the quarterly journal “Biohistory” card

(3) Contact information for inquiries
The following is our contact information regarding questions and inquiries about personal information.
You are kindly requested to confirm our phone number and not dial a wrong number when making an inquiry.

For inquiries, please contact:
　Personal Information Contact Office (Administrative Sector), Biohistory Research Hall, Inc.
　Phone number: 072-681-9750 (between 10:00 a.m. and 04:30 p.m. on our business days)

8. Review

The JT Biohistory Research Hall will review and update the system, regulations, security control measures, and programs related to personal information protection from time to time as required.

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